Have you ever started writing a blog, post or email and wanted to add a photo that you know you have on your computer somewhere? Then you go searching for it and find all kinds of things you forgot you had and get totally redirected from what you were doing in the first place? Our time is very valuable and you don’t want to waste it searching for files, photo, emails etc. etc. Before you begin any new project it is best to have everything you need in places that are easy to find. This also includes clutter around your workplace. You need to teach yourself how to get organized and how to stay organized.
Did you know that staying organized will lead you to have more motivation? Well, it will and here is an example to help understand.
Example 1: You have been working on a blog that you want to finish, you already did all the research needed now you just need to put it together. You sit down to start working on it but all your saved files are all over the place and it’s going to take you time to get it all together before you can even start writing. Hmm, you think to yourself. I’ll get to it later and you go off to do something else like play your favorite online game. By having that extra work to do you just lost your motivation.
Example 2: You have been working on a blog that you want to finish, you already did all the research needed now you just need to put it together. You sit down to start working on it. With a few clicks, you have everything opened that you will need to get it done. You begin writing and can easily use your saved files for references as you create your article. Wow, you did it the job is done and you are very satisfied with the results.
Files, Photos, and Folders Oh My
File Explorer will make it easier to keep all your documents, photos and videos organized. You just need to use it and learn how to use it properly. Think of File Explorer as the home for all your files, we don’t all live in just one room so why should your files. Create folders to keep things separated. Think about what you’ll be doing and create folders for that job.
Example: You are going to do a page on going green. Name the folder “Going Green”. As you are researching and finding stuff you may want to use, add it to that folder after you download it.
You can also make subfolders within your main folder.
Example: Inside your Going Green folder you can add “going green photos”
Another feature within Windows Explorer is the ability to add a folder to “Favorites.” If it’s a folder you access a lot, but isn’t a part of the set folders that Windows has dubbed your “favorite,” you can drag and drop folders into that section. Be careful not to drag the folder into another folder already in the favorites.
Continuing this practice with every project you do will keep your files organized. After time you will begin to have many folders, this can become overwhelming. You will need to start placing older project folders into the archive. This way, all the pieces you are currently working on can easily be found, and any older pieces that you want to refer to down the line can also be found by going into /archive.
Backup and save important documents
After accumulating many folders it’s a good idea to save all your hard word in case of a computer breakdown. Ideally, it’s good to back up your information in more than one location.
The use of a Flash Drive is basically easy. Storing on an external drive is also a great way to free up space for new projects on your PC.
- Connect the flash drive to a USB port.
- A dialog box will open, click and drag the file from your computer to this window. The file will be duplicated, and this new version will be saved to the flash drive. The original version of the file will still be saved to your computer.
- When your done moving all the files right-click the flash drive window and select Disconnect. Now you can safely remove it from your PC.
You can easily email all important information to yourself for free, or you can choose to get a backup service.
Either way, you will feel secure knowing that your most important files won’t disappear even if your PC gets lost or crashes.
Organize Your Bookmarks
You bookmark your favorite sites to make them easier to access from your browser window, but if there are too many bookmarks for you to scroll through before you find the one you need, then it seems almost counterproductive. Take the time to get rid of the bookmarks you no longer need then organize your bookmarks into folders so that you can access them more quickly and easily., thus saving you time.
For every minute spent organizing, an hour is earned. ~ Benjamin Franklin
Remove The Clutter
Having a desk full of clutter can be distracting and having to look for something is a waste of our
precious time. A relatively neat and orderly office space clears the way for higher productivity and less wasted time. Begin by getting rid of everything you no longer need or use. Remember the saying ” A place for everything and everything in its place”? Give everything a place and remember to put it back in its place when you’re done using it. Getting organized is the first step, staying organized is never ending. Don’t underestimate how difficult it will be to maintain your new tidy work area. Organize step by step and day by day before you know it this will become a part of your daily routine and be like second nature to you.
Did you find this helpful? Do you have a good tip you would like to share? Please feel free to leave a comment.
To your success,